Facilities and Contractor Coordinator

In this role, you will be essential in ensuring the safety and efficiency of our operations:

• Manage contractors: You'll make sure contractors meet safety and compliance standards by conducting inductions, reviewing SWMS and checking equipment.

• Maintain accurate tools: You'll ensure workshop tools are calibrated correctly for safe, precise jobs.

• Keep the facility running smoothly: You'll coordinate maintenance activities to reduce downtime and support daily operations.

As the successful candidate would be able to demonstrate the following

• A strong commitment to safety and compliance, with a focus on detail and adherence to established processes

• A solid foundation in hands-on trade skills, such as forklift operation, working at heights, or a background in a specific trade

• The ability to work as part of a team and/or autonomously as required

• High level of computer literacy, including Word, Excel and Outlook

• Ability to manage time to complete all tasks by the required deadline

About the role

This role is a great next step for someone who understands how work gets done on the floor and wants to broaden their skills into coordination, compliance and facilities support. You'll play a hands-on role in keeping our site safe, compliant and running smoothly, working closely with technicians, contractors and leaders. The role combines practical on-site coordination with structured administration and contractor oversight.

What you'll be doing

Contractor coordination & supervision

• Coordinate day-to-day contractor activities across the site

• Manage contractor paperwork including SWMS / SWPs, permits, inductions and compliance checks

• Ensure contractors work safely, follow site requirements and use compliant equipment

• Provide on-site supervision and act as the point of contact during works

Workshop & tool compliance

• Maintain tool calibration records and coordinate calibrations so tools are safe, accurate and compliant

• Support workshop housekeeping and compliance requirements

Facilities & maintenance coordination

• Coordinate routine and reactive maintenance activities to minimise downtime

• Arrange contractors for general site works (e.g. minor repairs, grounds, gutters, working at heights tasks)

• Follow up work completion and close out documentation

Administration & systems

• Maintain accurate records using Word, Excel and Outlook

• Track maintenance, contractor and compliance activities

• Support audits and internal checks with well-organised documentation

About you

This role will suit you if you:

• Are a technician, trade assistant or tradesperson looking to step into a coordination / support role, or

• Have an administration background with strong technical aptitude and confidence working in operational environments

You'll also bring

• A strong commitment to safety and compliance, with attention to detail

• Practical, hands-on experience in industrial, workshop or site-based environments

• Confidence dealing with contractors and asking the right questions

• The ability to work independently, prioritise tasks and follow things through

• Solid computer skills (Word, Excel, Outlook)

Desirable (but not essential)

• Forklift licence

• Working at Heights or similar site tickets

• Previous experience reviewing SWMS / permits or coordinating contractors

• Trade background or exposure to maintenance / workshop environments

As the successful candidate would be able to demonstrate the following

• Education, Licences, Certifications: High school diploma or certificate of completion of secondary education, or equivalent experience to the extent such experience meets applicable regulations. Must meet the minimum educational requirements to start the apprenticeship or regional program. Must pass all related testing.

• Experience: Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.